Indirect Sourcing Buyer

Job Title                                                   Specialist HBP Category Management

Reports to                                                Sr Supervisor Purchasing Operations

Department                                     HBP Global Indirect Procurement

Job Location                                  Guadalajara – Providencia / Monterrey

Summary

The role of procurement Specialist HBP Category Management has responsibility of contract and purchase order creation for Commodities, Pkg and Ingredients and Indirect purchases; using Microsoft Dynamics as ERP; this role will also perform and execute analysis & resolution of purchase orders Good Receipts & Invoice Receipts (GR/IR) discrepancies & Maintenance Vendor set up.

Job description to include but not be limited to:

• Dynamics Contract Creation and management
• Allocation of freight invoices
• Approve Requisitions request based in Global Procurement Policy.
• Convert MS Dynamics Purchase requisition into PO
• Daily procurement reports.
• Work with a continuous improvement mindset identifying root causes for process opportunities and coordinating actions with different parties to minimize them.
• Reviewing items to ensure accuracy and completeness and for communication of issues contacting different parties such as Buyers, Vendors, Commodity Managers, Co-Manufacturers, Warehouse personnel, Accounts Payable, Disbursement among others.
• Verification of Account Statements.
• Work jointly with AP for credit memo processing to resolve blocked invoices & GR/IR discrepancies to final purchase order closure and invoice payment.
• Responsible for compliance and SOX auditing activities related to performance management.

Responsibilities:

Contract Creation & PO Creation and Documentation Review

Create Po´s Dynamics requisitions into purchase orders based on Global Procurement Policy supporting different business units at different locations after verifying that all documentation is in place in order to comply with audit and our SOX requirements. Using MS Dynamics.

Identify, Analyze & Resolve GRIR discrepancies

Analyze and resolve purchase order lines of direct & indirect materials issues within SAP including but not limited to GR/IR discrepancies, blocked invoices, invoice posting, missing invoices, and PO closing relative.

Maintenance Vendor Set up

Check and answering mails to help other contacts.

Minimum knowledge and skills

Specific Knowledge

• Advanced Excel

• Advanced Power Point

• Advanced Office

• ERP Management Experience MS Dynamics

• Good verbal / written communication skills (spoken, writing and reading) TOEIC test required 509-775 or equivalent in others

certifications.

• Portuguese & English

•  BE Food Safety Certification (a plus)

Skills

• Attention to detail, analytical orientation

• Procurement and Sourcing orientation

• Continuous Improvement mindset

•  Composure

•  Proactivity

•  Orientation towards the customer

•  Ethics and values

•  Building effective teams

•  Stress tolerance

Education

Bachelor’s degree in business, Accountant or related field

Experience

Minimum 2 years in similar post, sourcing, or supply chain roles

Experience with MS Dynamics or similar.

Proven experience in managing customer expectations.

Experience working in a Business Service environment.

Support and coordinate remote activities performed in regional offices.

Excellent relationship builder and communicator with proven leadership and motivation ability.

Project Management and Lean six sigma experience is an advantage.