Admin & Payroll Assistant

Job Location: Hershey, PA – Reese Plant

Summary:

This position reports to the Senior Plant Controller and supports approximately 750 hourly employees within the Reese Campus.

At each facility, the hourly payroll processing is a key operational/accounting role.  This role ensures that all accounting, pay, and operational controls are in place and provides the needed controls around this critical plant operation area. 

The Payroll Coordinator/Admin will work flexible hours within a week based on the deadlines or deliverables for this role or task assigned by the Senior Accountant or Controller. This flexibility may include weekends and holidays, mainly if a holiday falls on a Monday.

This position will also provide administrative support for the Reese Campus, primarily the RCP business unit.

In addition, the Admin & Payroll Assistant:

• Process the biweekly payroll for the plant hourly employees, as well as biweekly payroll accruals and weekly payroll for the contingent workforce.
• Ensure that all Sarbanes-Oxley controls are in place and functioning adequately throughout the year.
• Process all payroll deductions and additional earnings on a timely basis.
• Assist with the tracking process for hourly attendance within the prescribed plant policy.
• Be onsite to assist EEs with payroll questions and respond to questions submitted through Service Now
• Answer questions related to Payroll from hourly employees.
• Develop and perform training of supervisors on Payroll in coordination with Payroll Coordinator and Senior Plant Controller
• Develop and perform training for hourly employees on paystub comprehension.
• Provide general administrative support to the RCP facility, such as maintaining the RCP phone list and org chart and other tasks as needed.
• Support sitewide communication.
• Support the coordination of plant engagement and community events.
• Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based on participant needs, and all other meeting logistics including RCP visits.
• Support purchasing, requisitioning, and P-Card Purchases for emergency or breakdown orders.
• Responsible for the coordination of the RCP vehicle maintenance tasks.
• Responsible for the Time approval for the salary personnel’s overtime.

Skills and Experience:

• Developing technology skills, especially with SAP
• Ability to analyze business processes, identify areas for improvement, and execute process improvement recommendations. 
• Excel and PowerPoint skills
• Ability to prioritize and manage multiple projects/areas of responsibilities simultaneously.
• Ability to produce accurate results in a fast-paced, constantly changing environment.
• Strong attention to detail

Minimum Requirements and Education:

• Proficient with Microsoft Office applications, including Word, and Excel required.
• 1-2 years of automated time and attendance system experience and/or General Accounting experience are preferred but not required.
• Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred
• SAP experience is preferred but not required.

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