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Associate Project Manager - In- House Agency

Posted Date:  Sep 8, 2023
Requisition Number:  119171

Location: Hershey, PA



Responsible for the managing, planning, and overseeing of in-house creative agency projects (primarily advertising and promotional development) by partnering with various cross-functional groups to support business priorities.


• Develop and communicating creative timelines (in cooperation with creative and production teams)

• Manage creative leadership approval process through running internal creative review meetings

• Ensure creatives have necessary specs and assets

• Ship assets to traffic team

• Maintain team deliverable calendar

• Schedule briefings and creative reviews

• Onboard freelancers, managing freelancer payments, and maintaining freelancer budget

• Managing files (e.g. filing briefs and searching through past creative that can be re-used)

• Assisting with broader agency leadership team calendars as needed

• Shared responsibilities with manager (Account lead): run weekly creative status meetings, ensure creatives are clear on leadership/marketer feedback, ensure marketers are getting necessary approvals, communicate timeline changes to marketers, gather submissions for “Creative Council” and compile pre-read, gather workload for team capacity tracking.

• Provide backup project management support to peer (Design Project Management) when needed

• General Project Management responsibilities:

• Project management process expert – owns project execution, including project initiation, project type & tier identification, and knowledge of applicable project processes

• Provide a critical leadership role in ensuring the successful development and execution of projects

• Partners with Marketing leads to facilitate key decision making, remove roadblocks and outline risks to drive the projects forward through the creative process

• Actively manages schedule, scope, resources, and budget

• Utilizes information provided by the Core Team members to integrate it into creative development

• In partnership with the Marketing, actively manages risk

• Develops and evaluates alternatives

• Proactively identifies and engages project stakeholders

Core Competencies:

• Experience in Project Management

• Strong resource management & planning

• Process excellence & orientation

• Negotiation & influence

• Drive objective decision-making (to the extent possible in a creative environment)

• Strong skills in managing multiple priorities

• Collaboration & teamwork

• Strong oral and written communications skills

• Experience with project management reporting (note: we currently use a combination of Asana and Microsoft Excel. Asana is simple to learn. Some Excel fluency is required.)

• Excellent problem-solving skills and the ability to make timely, sound decisions and implement agreed-upon solutions

• Ability to work well under pressure, be comfortable taking ownership of project deliverables, and possess the requisite skills to exceed “client” expectations


· Education: Bachelor's degree required

· 2-4+ years of project management experience

· Some experience with creative development (e.g. advertising/design) and/or CPG preferred

Nearest Major Market: Harrisburg

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