HR Coordinator Executive Talent Acquisition

The Hershey Company is transforming our Executive Talent Acquisition capability focusing on internal sourcing and an exceptional candidate experience. We are looking for energetic team members to join us in identifying, attracting, and converting top talent to lead our Snacking Powerhouse.  We are looking for an Executive Talent Coordinator to join our Executive Talent Acquisition team. In this new role, you will serve as the EVP ambassador ensuring a white glove candidate experience for executive level candidates.  You will be responsible for recruiting support including, processing hires, managing the pre-employment process, handling confidential candidate information, and interfacing with leaders as you schedule interviews. You will also process candidate expense reports and provide administrative support for vendor invoices for Talent Acquisition. It takes a process-oriented person with a high level of business acumen to handle the details in a fast-paced environment.   If you are organized, customer focused, process driven and thrive in a fast-paced environment, this may be a SWEET career opportunity for you.

Responsibilities:  

• Provide an exceptional candidate experience as the liaison between candidates, executive assistants, leaders, and the Executive Talent Acquisition team.
• Lead and coordinate candidate scheduling, agendas, travel, amenities, and the onsite candidate experience for all executive candidates.
• Provide information and updates to candidates regarding travel, transportation, campus amenities and maintain partnerships with local lodging, restaurants, etc.,
• Schedule executive search update meetings and behavioral assessment requests.
• Compile and review candidate pipeline reports to provide insights for recruitment strategies.
• Create comprehensive interview guides to ensure consistency and effectiveness in the interview process.
• Manage the creation of offer letters in conjunction with Total Rewards and Talent Acquisition.  This includes executive offer letters and consulting with legal on non-standard offer letters and background check results.
• Monitor pre-employment contingencies, and ensure pending new hires are approved for employment.
• Process new hires through the Applicant Tracking and Onboarding systems, ensuring all candidates are statused appropriately. 
• Partner with hiring managers and HR Business Partners to send communications on first day expectations to new hires.
• Participate in the design, on-going improvement, and execution of the pre-employment onboarding activities. 
• Process expense checks for reimbursement for recruitment activities.
• Process advertising and vendor invoices, ensuring correct billing and processing against proper cost centers. Initiate candidate relocation and authorizations.
• Provide general administrative support to the Talent Acquisition team, including but not limited to, ordering of product for candidate gift bags, calendar coordination, and other projects as assigned.

Education/Certification:   

• High School Diploma or equivalent required; bachelor’s degree preferred.

Experience:  

• 3+ year’s general business experience required or equivalent education.  
• Talent Acquisition or HR experience is preferred.   

Knowledge/Skills:   

• Knowledge of recruitment process
• Knowledge of SAP HR Technology and Applicant Tracking systems (SuccessFactors Preferred).
• Strong verbal and written communication skills, planning skills and exceptional follow up skills.
• Strong organization skills, ability to prioritize, and strong sense of urgency.
• Exceptional interpersonal skills with internal and external customers.

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