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Senior Administrative Assistant

Posted Date:  Dec 6, 2022
Requisition Number:  116468

Job Location: Hershey, PA

Also open to Hybrid

 

COVID-19 Vaccine Safety Mandate
This position requires that you must be fully vaccinated for COVID-19 (even if working remotely) and present proof of vaccination before beginning employment. If you receive an offer of employment, you will be asked as part of the background check process to upload a copy of your vaccination card.  If you believe you require an accommodation for medical or religious reasons related to the vaccine safety mandate, you may submit a request after you receive an offer of employment. Instructions on how to do so will be provided in your offer letter.

 

Summary
Under limited supervision, this position provides diverse administrative support to the VP GM Chocolate. Duties include, but are not limited to:
• Support Department in the coordination and execution of team meetings by assisting with venue selection, rate-negotiation, restaurant reservations, transportation, AV/F&B orders within the Travel & Entertainment Budget
• Process expense reports for Vice President using TRIP
• Maintain time management for Vice President’s calendar using Outlook
• Process/track reset invoices for department
• Create accrual submission for Finance
• Support team with administrative tasks
• Schedule department staff meeting, create agenda and follow up with minutes

 

Skills
• Manage multiple priorities
• Ability to set priorities
• Ability to interact with internal and external executives and customers
• Pro-active thinking and action
• Personal initiative
• Attention to detail
• Strong communication skills (oral and written)
• Follow-through
• Responsiveness
• Strong Interpersonal skills
• Ability to compose correspondence
• Excellent word processing/computer skills (Word, Excel, Outlook, SAP, SharePoint, Adobe)
• Excellent organizational/time management skills
• Ability to handle confidential information
• Ability to use good judgement and discretion
• High energy level
• Team player

 

Minimum Education & Skills
Education: Associate’s degree or higher strongly preferred.  
Experience: At least 3 years progressive administrative experience; experience supporting executives highly preferred
 

#LI-AM1

 


Nearest Major Market: Harrisburg

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