Administrative Assistant

Job Location: Lancaster, PA

Summary: 

Provides administrative support for the Plant Manager and the Plant Leadership Team in a non-union plant producing Licorice products such as Twizzlers, Nibs, and Pull & Peel in a high-speed complex environment. 

Major Duties/Responsibilities: 

• Provides general administrative support to the Plant Manager and the Plant Leadership Team. Assists Plant Manager in summarizing reports, developing meeting agendas and taking meeting notes. Assists all plant staff managers with general admin support and documentation management.
• Coordinate meetings to include scheduling meetings/rooms, developing presentations and ordering of lunches.
• Assist with salaried employee onboarding. Schedule one on one meetings and tours with Plant Staff to get new hires oriented with processes and people.
• Assist with coordinating activities/events for the Y&S Lancaster Plant.
• Responsible for the plant newsletter, includes content coordination, development, and distribution.
• Serve as plant contact and coordinator for visitors. This includes greeting visitors, sharing compliance information and tour guidelines, scheduling conference rooms, preparing PPE/lab coats for tours and preparing product gift bags.   
• Maintain organizational chart for the plant.
• Maintain email distribution lists, phone lists, and SharePoint/Teams sites for Plant and Plant Staff.
• Sort and distribute mail.
• Maintain plant communications.
• Order office supplies and maintain inventory, including disposable lab coats and PPE for guests.
• Responsible for documentation management (shared drives, SharePoint, Teams), including consolidation and organization.
• Owner of plant general credit card for supply purchases, meeting lunches, etc.
• Serve as the attendance administrator for hourly employees.
• Co-lead the Quality Thru Engagement committee
• Other projects/duties as assigned.

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities: 

• Ability to prioritize activity and manage time effectively
• Ability to coordinate and plan events
• Personal initiative
• Attention to detail
• Excellent communication skills, both written and oral
• Ability to be assertive in a manner that is professional to keep others on task
• Proficient in developing Excel spreadsheets, SAP, and PowerPoint presentations

Minimum Education and Experience Requirements:

• High School Diploma required; Associates degree, higher education, or administrative training preferred
• Minimum 2 years administrative experience in a professional environment supporting a Leadership Team / Senior level Management required
• Experience supporting a team; ability to prioritize in a fast pace, constantly changing environment
• Proficiency with SAP required
• Proficiency with the MS Office Suite required (Outlook, Excel, PowerPoint)
• Proficiency with Teams/ SharePoint is preferred
• Experience working in/with Manufacturing / Supply Chain is a plus