Procurement Indirect Buyer

Work Setup: Hybrid (1-2x a week in our 6750 Ayala Ave. Office)

Location: Makati, Metro Manila

Summary:

The role of Indirect Buyer has responsibility of approving purchasing request in Guided buying or conversion of SAP/S4 purchase requisition into purchase orders;  performing and executing analysis & resolution of Good Receipts & Invoice Receipts (GR/IR) discrepancies , servicing different areas such as : Engineering, HR, IS, Security, etc across business organizations  &  locations in Hershey in an efficient and timely manner. 

 Job description to include but not be limited to:

• Approve Guided buying request based in Global Procurement Policy.
• Convert SAP /S4 purchase requisition into PO
• Work jointly with AP for credit memo processing to resolve blocked invoices & GR/IR discrepancies to final purchase order closure and invoice payment.  
• Work with a continuous improvement mindset identifying root causes for discrepancies and coordinating actions with different parties to minimize them. .
• Verification of Account Statements.  
• Responsible for compliance and SOX auditing activities related to performance management.

Major Duties/Responsibilities:

PO Creation and Documentation Review (70%)

Approve Guided Buying requisitions or convert SAP/S4 requisitions into purchase orders based on Global Procureent Policy supporting different business units at  different  locations after verifying that all documentation is in place in order to comply with audit and our SOX requirements.

SAP/S4 & SOX Reporting (10%)

Preparation of basic Procurement reports and communication of those reports to the appropriate parties.

Investigation and Resolution of PO/AP Issues (15%)

Investigate and resolve purchase order issues within SAP including but not limited to GR/IR discrepancies, blocked invoices, invoice posting, missing invoices, and PO closing relative

Minimum Education and Experience Requirements:

Education: Bachelor’s Degree required, in Accountant or related field

Skill and Knowledge:  

• Advanced Excel
• Advanced Power Point 
• Advanced Office 
• ERP Management Experience
• Good verbal/written communication skills (spoken, writing and reading)

Competencies:

• Attention to detail, analytical orientation
• Procurement and Sourcing orientation
• Continuous Improvement mindset  
• Composure 
• Proactivity 
• Orientation towards the customer 
• Ethics and values 
• Building effective teams
• Stress tolerance

Experience:

• Must have minimum 2 years of experience in similar post, sourcing, or supply chain roles
• Experience with SAP ERP or SAP 4 HANA systems
• Proven experience in managing customer expectations
• Experience working in a Business Service environment
• Support and coordinate remote activities performed in Regional offices
• Excellent relationship builder and communicator with proven leadership and motivation ability
• Project Management and Lean six sigma experience is an 
• Amenable to a mid-shift schedule from 11:00 AM to 8:00 PM