Trade Spend Associate Analyst

Work Setup: Hybrid (twice a week RTO)

Location: Makati, Metro Manila, Philippines

Summary:

The Associate Analyst role will focus on Hershey’s Trade Claims Review and Payment Process. He/ She is responsible for monitoring Hershey’s Trade Spent commitments, accruals and payments. This includes closely working with the business unit to ensure that the claims paid are valid and with complete supporting documents and that the claims do not exceed against committed amounts. He/ She  is also responsible for ensuring that the accounting for Trade Spent is in accordance with company policies, month-end accruals are reasonable and that the balance per schedule/monitoring file agrees with the balance per books.

Major Duties/Responsibilities:

Trade Spent Review (70%)

• Review  of Distributor’s Claims on trade spent  and ensures the following: 
  • Related activity is valid and has been completed with reference to the proof of performance and has complete supporting documents;
  • Amount to be paid does not exceed the committed amount;
  • Proper charging of invoices to its correct subsidiary ledger.
  • Expenses are correctly classified with reference to the Hershey Guidelines;
  • Ensures that the amount charged is in compliance with the contract/agreement with the trade partners;
  • Ensures non-occurrence of double payment.
• Facilitate Payment of claims thru preparation of Request for payment (RFP) and and wire transfer request (WTR), routing to approvers, and encoding in Vendor Management System (VIMS).
• Ensures timeliness of claims review, and accuracy of the the manual tracking file.
• Reconciles payment made in SAP versus manual records.
• Communicate with the Distributors on invoice queries.
• Records Retention: Ensure retention of Trade Spent Claims Document, and are in compliant with the country specific statutory regulation.  

TP Tool Administration and Master Data (30%)

• Responsible for the following:
  • Vendor Master Data management and requirements
  • Customer Master Data management and requirements
  • Creation and Changes in Masterdata for Internal Orders

Audit Support (20%)

• Responsible for the preparation and submission of documents required for internal or external audit of the Hershey books and work processes.  This includes providing assistance during audit process walkthrough.
• Together with the Process Lead, timely resolution of all issues and close out of all raised audit recommendation.

Others (20%)

• KPI Tracking and Reporting:  
  The  Analyst is responsible for defining relevant KPIs for the processes.  Apart from defining measures, the accountant is responsible for timely updates, reporting to customers, identifying and resolving issues that will lead to the improvement of KPIs.
• Continuous Process Improvement:
  Responsible for contious process improvement which includes but not limited to process documentation,identifying quick wins, and projects that will make the process more robust.
• Adhoc/ other Tasks: 
  Others related ad hoc roles that may be assigned with alignment with the Accounting Service Senior Manager, AEMEA. 

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

Technical Skills
•    General Accounting and Accounts Payable Knowledge
•    MS Excel Skills (At least, average level)
•    Basic SAP Knowledge, or any accounting system of its equivalent
•    Keen to details, Accuracy of process execution is expected
•    With Sense of Urgency
•    Good Communication Skills, expected to communicate with third party distributor and Business Unit
•    Collaboration skills
•    Solution Driven Approach
•    Metrics Driven Results    

Soft Skills
•    Highly proficient verbal and written English Communication Skills 
•    Highly Independent and can work with minimal supervision in a remote working set-up.
•    Good at Multitasking and Prioritization
•    Can work well in a team

Minimum Education and Experience Requirements:

Education: Bachelor’s Degree required, in Accounting or its equivalent 

Experience:

• Must have at least 1 year of experience in Accounting, Auditing, or Invoice Processing
• Must have basic knowledge in MS Excel
• Must have excellent written and verbal English Communication Skills
• Knowledgeable in two-way or three-way matching is highly preferred
• Experience handling global markets is preferred
• Experience in SAP, S4 Hana is a plus
• Amenable to a hybrid setup of twice a week RTO and morning shift (8:30 am to 5:30 pm)