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Vendor Banking Data Analyst

Posted Date:  Nov 9, 2022
Requisition Number:  116485

Location: Makati City, Philippines

 

Vendor Banking Data Analyst -– 1B

 

Role Summary: 

This position will be responsible for the analysis of vendor banking data and the entry of that data into the SAP Vendor Master File.  This position will handle the review of the vendor banking, contacting the vendor to confirm changes to their bank information, determination of the payment method to be used, and the input of data into the Vendor Master File.  The incumbent will also need to communicate with internal customers, Treasury, the payment team, etc. regarding differences/questions to facilitate timely and accurate entry.

 

 

Major Duties and Responsibilities:

 

Daily Review/Processing of Vendor Banking Requests

  • Bank setups in SAP Vendor Master File
  • Ability to look at banking and determine if it’s going to be a straight through SAP payment or if it will need to be paid through the Bank Systems
  • Adheres to internal control structure for vendor banking set up, auditing incoming information to ensure compliance with standard operating procedures
  • Maintains confidentiality of vendor banking information.
  • Investigates discrepancies, apparent errors or deviations from established policy and/or procedures. Communicates and makes corrections as needed.
  • Determine Payment Method
  • Communicate via telephone with vendors to verbally confirm banking information provided with vendor setup/change requests
  • Obtain banking for vendors where we have a return of funds
  • Saving banking documents into a Confidential folder

 

Data Maintenance

 

  • Maintain 1099 spreadsheet showing vendors whose name, and address are different on the W9 compared to the SAP vendor master information.  Maintain 1099 spreadsheet showing vendors whose name, and address are different on the W9 compared to the SAP vendor master information.  

 

 

 

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities: 

 

Knowledge:

  • Knowledge of SAP fields in transaction XK03
  • Strong computer skills with accuracy
  • Working knowledge of International Banking standards
  • Understanding of geographic locations, particularly the US and Canada, as it relates to the determination of the banking setup
  • Proficient in MS Office Applications (Word, Excel, PowerPoint, Outlook, etc.)

 

 

Soft Skills:

  • Strong Oral and Written Communication Skills
  • Good Interpersonal Communication Skills,
  • Collaboration Skills
  • Keen to Details
  • Strong Analytical and Problem-Solving Skills/ Solution Driven Approach
  • Works with minimum supervision
  • Proactive
  • Basic math skills
  • Ability to multitask
  • Ability to work under pressure to meet deadlines
  • Internal and external customer focus
  • Strong interpersonal and leadership skills
  • Sensitivity to other cultures and cultural differences

 

 

 

Competencies: 

 

Problem Solving

Detailed oriented; uses rigorous logic and methods to solve difficult problems with effective solutions; effectively researches and probes all sources for answers; can see/recognize hidden problems and look beyond the obvious.

 

Learning

Learns from personal successes and failures and those of others and applies learning to new situations; learns quickly when facing new problems; versatile and experiments to try to find solutions; open to change; enjoys the challenge of an unfamiliar task.

 

Listening and Interpersonal Skills

Practices attentive and active listening and has the patience to hear people out; can accurately restate the views of others even when he/she personally disagrees; relates well to all kinds of people, up, down, and across the internal organization and externally; builds rapport quickly; develops constructive and effective relationships; uses diplomacy and tact; can diffuse high-tension situations comfortably.

 

 

Education/Experience:

 

Education: Bachelor's degree or any work related experience.

 

 

Experience: 

  • At least 3-5 years of International Banking or SAP Vendor Master Banking Experience.
  • Must be knowledgeable in International Banking swift codes
  • Must be amenable to work on a Night Shift schedule
  • Must be willing to work on Philippine holidays
  • Must have a strong verbal and written English Communication Skills – confident to talk to Vendors over the phone.
  • Strong preference given to candidates with Vendor Master experience
  • Must have strong business partnering experience with internal and external stakeholders
  • Must have strong leadership skills
  • Must have a degree of critical and analytical thinking skills
  • Must be adaptable to changes
  • Must have the capability to establish rapport and strong collaborative relationships with cross functional teams while also having the ability to push back when needed

 

 

 

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