Direct Buyer - Specialist Category Management

Location: Mumbai, Maharashtra

Title: Direct Buyer (Executive)

Summary:

The HBP Direct Buyer role is a full-time role based internationally (working in pre-determined time zone to support assigned business unit) under the HBP Delivery Service team, with dotted line with the Global Procurement team.  The HBP Direct Buyer is responsible for supporting the distribution of raw and packaging materials to Hershey factory and co-manufacturing locations. The role can work closely with the trading and management teams in US and Zug as well as the factory planning teams in North America, India and Mexico.

Intercompany STO and Purchase Order creation and submission for specific commodities which includes handling changes to deliveries, managing and correcting GR/IR mismatches and PO price discrepancies, inventory corrections, reviewing and correction of aged POs, all of these in an efficient and timely manner.

Review and approval of non-PO invoices.

Support for data collection for forecasting, planning and sustainability.

Support as back-up during holidays* for other Distribution Coordinators or Direct Buyers.

In accomplishing the above services, the HBP Direct Buyer will be required to learn and understand the Hershey Global Procurement strategy and vision.  The HBP Direct Buyer will be responsible for fulfilling core duties as part of the organization:

•            Stakeholder management

•            SAP/S4 and Freight/Logistics

•            PO and Non-PO Creation

The Direct Buyer will be an active member of Hershey’s Business Platforms and will support the Global Procurement business.

1.           PO Management (Creation, Data Maintenance, and Inventory Correction)

              Understands and execute PO Creation across direct procurement commodity items such as but not limited to PO Creation of Cocoa, Liquid Liquor, Liquid          Butter, Block Butter, and Powder, Coconut, Co-Man, etc.

• Coordinates with US Commodity Coordinator/Materials Management team to ensure distribution of updated delivery schedule.
• Checks contract balances.
• Process STO/PO creation in PDF.
• Ensure correct contract number is utilized with Hershey vendor.
• Leads the distribution of PO to vendor /commodity coordinator/warehouse.
• Reviews PO/STO to determine issue needing resolution.
• Performs associated movements to re-balance PO/STO transactions.
• Confirms corrections are made or escalates if issue cannot be easily resolved.
• Process Co-Man PO creation.
• PO Data Maintenance and PO inventory correction in a timely manner.

•            Execute specific process for PO Creation for raw materials and packaging as needed.

2            FOB Process

              Understands and executes FOB Process across direct procurement (including Co-Man).

• Provides shipping instructions.
• Process creation of STO/PO.
• Creates and distributes shipping advice.
• Captures GR in vendor PO.
• Creates proforma customs invoice.
• Distributes scanned signed BL and supplementary documents to customs team.
• Creates and distributes delivery order to drayage carrier and warehouse.
• Monitors customers clearance and container release.
• Monitors deliveries to Warehouse, specifically following up on pending GRs.

3.           Other Processes

• Assist in the GR/IR Resolution and Blocked Invoices resolution when needed.
• Non-PO Invoice Review/Approval.
• Audit Documentations (External and SOX) Preparations.
• Block Delivery Order Process.
• Co-Man Sales Order Creation Process (Non-FOB).
• Co-Man Sales Forecasting (FOB).

4.           Communication, Reporting, SLA & Relationship Building

• Communicate clear and consistent messages, relying upon data and facts to advocate a position and overcome objections. 

• Provide regular communication updates to both parties (HBP, MM & GP) to ensure potential error, mismatch, invoice payment delays, etc are escalated,           resolved, or addressed.
• Deliver SLA metrics to monitor and assess current performance levels.
• Collaborate with Materials Management and Global Procurement employees to align objectives and requirements.
• Reviews tally sheet and connects to the appropriate supplier with PO and pictures.
• Prepares damage report and submits to supplier requesting credit memo.
• Receives credit memo and submits to AP invoices.
• Monthly Physical Inventory Reconciliation Process

Minimum Education and Experience Requirements: 

Education:      

Bachelor’s degree in business administration, Information Systems, Supply Chain, procurement, or similar field.

Experience:    

•            Minimum 2 years proven experience in successfully working in Supply Chain, procurement, or related field.

•            Ability to multitask and prioritize tasks in a fast-paced environment.

•            Ability to work well in a team for multiple stakeholders. 

•            SAP/S4 and ocean freight/logistics knowledge are an advantage.

•            Proficient with Microsoft Office (Excel, Access, PowerPoint)

•            Strong data processing skills is an advantage.

•            Fluent written and spoken English.