Bilingual Office Administrator

Job Location: Plymouth, IN

Summary:

Responsible for performing a wide range of administrative and office support activities to facilitate the efficient operation of the office.

In addition, the Office Administrator will:

• Coordinate visits to the office
• Answer, screen, and transfer inbound phone calls
• General clerical duties including photocopying, faxing, mailing, and preparing presentations 
• Maintain electronic and hard copy filing system
• Inventory management and replenishment of office supplies for the organization
• Troubleshoot copier issues and call for service if necessary
• Retrieve documents from the filing system
• Run local errands as needed
• Handle requests for information and data
• Resolve administrative problems and inquiries
• Prepare written responses to routine inquiries
• Prepare and modify documents, including correspondence, reports, drafts, memos, and emails
• Provide administrative support at the direction of the Plant Manager
• Prepare agendas for meetings and manage schedules
• Record, compile, transcribe, and distribute minutes of meetings
• Schedule and coordinate meetings and appointments for the office
• Greet and direct visitors and clients   

Skills and Experience:

• Excellent communication skills - written and verbal
• Strong ability to prioritize, plan, and organize
• Able to assess and anticipate problems and provide solutions
• Ability to gather and monitor information
• Excellent attention to detail and accuracy
• Requires flexibility, adaptability, multi-tasking,  and customer service orientation
• Must be a team player and provide support to numerous individuals/departments
• Maintain confidentiality on a daily basis
• Professional presentation and representation of the organization

Minimum Requirements and Education:

• 2-year college or technical degree, preferred
• 3 years of experience providing support to the plant team
• Proficient computer skills and in-depth knowledge of Office 364  and other relevant software
• Knowledge of standard office administrative practices and procedures
• Knowledge of principles and practices of basic office management
• The employee is frequently required to stand and walk. The noise level in the work environment is usually moderate to loud.

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