Plant Administrator

Job Location: Plymouth, IN

Job Summary 

Responsible for performing a wide range of administrative and office support activities for the office to facilitate the efficient operation of the office. 

Duties and Responsibilities 

· Coordinate office visitors and respond to general HR inquiries.  

· Answer, screen, and route incoming phone calls.  

· Perform general administrative duties including copying, scanning, filing, faxing, mailing, and maintaining daily call logs.  

· Manage office operations such as ordering supplies, handling incoming/outgoing mail, and shipping.  

· Administer HR systems and processes including Aurora, badges, keycards, Trumpia, and employee apparel distribution.  

· Track temporary employee attendance and communicate updates with staffing agencies.  

· Maintain and audit lockers, bulletin boards, HR mailbox, training logs, and disciplinary records.  

· Process vendor reimbursements and refunds.  

· Support office and company events, including coordinating logistics and running errands as needed.  

· Arrange meals for meetings, orientations, and visitors.  

· Manage onboarding and offboarding processes, including new hire folders, orientations, and termination documentation.  

· Assist with employee engagement initiatives such as town halls, recognition programs (e.g., Maker of the Month), and company events.  

· Translate documents and communications as needed.  

· Scan and distribute terminated employee files to HR leadership.  

· Perform additional duties as assigned by the Plant Manager. 

Qualifications 

• High school diploma or equivalent required; associate degree or technical certification preferred.  

• Minimum of 2 years of experience supporting a plant team or in an administrative/HR support role.  

• Strong computer proficiency, including Microsoft Office 365 and other relevant systems.  

• Bilingual skills preferred.  

• Working knowledge of standard office administrative practices and procedures.  

• Basic understanding of office management principles and HR policies and practices. 

Required Skills/Abilities 

· Excellent written and verbal communication skills.  

· Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.  

· Proven ability to assess situations, anticipate challenges, and implement practical solutions.  

· Skilled in gathering, tracking, and monitoring information accurately.  

· High attention to detail with a strong focus on accuracy.  

· Flexible and adaptable with the ability to multitask in a fast-paced environment.  

· Strong customer service orientation with a professional and approachable demeanor.  

· Collaborative team player with the ability to support multiple departments and stakeholders.  

· Ability to handle sensitive information with a high level of confidentiality.  

· Professional presence and ability to represent the organization effectively. 

Physical Demands and Work Environment 

• The employee is frequently required to stand, walk, and sit throughout the workday. 

• The work environment noise level is typically moderate to loud, consistent with a plant setting. 

The Hershey Company is an Equal Opportunity Employer. The policy of The Hershey Company is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.
 
The Hershey Company is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans.  

You may request a reasonable accommodation if you are unable or limited in your ability to use or access our online application process as a result of a disability.
You can request an accommodation via phone or email.

To request an accommodation via phone, please call +1 877-804-1794 and leave a voicemail with your contact information.  You may also email a request for accommodation to ApplicationHelp@hersheys.com. Please be sure to include “Accommodation Needed” in the subject line. This will ensure that your email is routed to the appropriate contact who will handle your request.

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