Administrative Assistant HBP

Administrative Assistant HBP

Location: Providencia, Jalisco

Summary

This position is responsible of the receptionist duties at the HBP offices in Providencia. The position will also act as an administrative assistant for the HBP Director and for Sr Managers.

Responsibilities

HBP Office Receptionist Duties

• Personnel access to and out of the office.
• Welcome and greet regional and international visitors.
• Office Supplies and especial events, Hershey product purchases and requisitions.
• Oversee functional operation of office services (alarms, AC, lighting & other equipment).
• Miscellaneous office support activities (locked cabinets, taxy requests, provider visits).
• Delivery and storage packages for employees.

HBP Director Assistance & SR Managers

• Follow Director´s agenda closely, as well as scheduling events when necessary.
• Expense reports for Director and Mgrs.

Education

              Bachelor’s degree in Business Administration, Finance, or International Business.

Experience

• A minimum of 2-4 years of professional level experience as a receptionist or administrative assistant.
• English advanced

Other knowledge and ability requirements

• Must be a proactive, self-starter with excellent attention to details.
• Effective prioritization, follow-up skills and the ability to escalate issues when necessary.
• Detail-oriented, logical, and methodological approach to problem solving.
• A customer focused service delivery specialist with global orientation.
• Works cooperatively as a member of a team and is committed to the overall team objectives rather than own interests.

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