Payment Analyst

Job Location: Providencia, Jalisco

Position Title: Payment Analyst

Reports to Title: Mgr Accounts Payable

Dept / Function: Mexico Finance Delivery Services

Summary:         

The Disbursement Analyst is responsible for processing all vendor invoices payments and associated activities according to schedule with acute attention to detail. The incumbent communicates with purchasing buyers, tax analysts, internal customers, and Hershey's bank representatives to facilitate timely and accurate entry of payment data.  Individual supports the entire payment process as needed, contributing to the efficient and effective flow of work.  Working with a continuous improvement mindset and continually identifying and implementing opportunities for process improvements and standardizations.

Key Responsabilities for this role:

Payment Processing

-Perform payment processing for suppliers, employees and customers in company codes: 102 and 710.

-Creates payment groups, processes and as needed prints payments, remits and attachments for daily payment runs. 

-Buy currency through a Bank Broker and release foreign transactions. 

-Stop payments on lost checks in bank systems.

-Monitor and ensure that the outstanding checks are compliant with state guidelines. 

-Understand International Bank Accounts and enter International banking information from our vendors directly into the bank systems.

-Reconcile bank statements and investigate missing funds (Return of Funds).

-Daily contact with Treasury and Corp. Accounting on the necessary accounting information being communicated in relation to our foreign currency and international payments.

-Perform all aspects of positive pay file transmission to the bank(s) including confirmation of successful file upload and all associated controls to ensure accuracy and completeness of transmitted information.

-Create a strategy utilizing a continuous improvement mindset focused on cash flow enhancements for vendor payments.

-Implement banking and payment process during S4 conversion, ensuring most current and efficient processes are executed.

-Answer vendor inquiries and contact vendors to confirm banking changes.

Internal/External Audits and Reporting

-Ensure documentation and controls are in place for Payment Team processes. Update documentation and controls as needed.

-Review and implement changes to processes which are necessary to ensure controls within the Payment Group are in line with good internal control practices.

-Consistently execute internal control processes and Control Self Assessments in accordance with audit recommendations. Provide audit support to both the external auditors and internal auditors during audit reviews.

-Assists in the collection, preparation, and analysis of information for internal audits, external audits and projects.

Education:

-Bachelor’s Degree or Associate’s Degree and equivalent work related experience

-English intermediate- advanced

Experience:

- Minimum 2 years in an Accounts Payable, Payments or corporate accounting.

- Banking background (check issuance, money disbursement).

- Manage large cash accounts, with corporate banking.

- Analysis of overdue portfolio.

- Audit controls, audit reports, account reconciliation, internal and suppliers.

- Analytical thinking

- Accounting and Internal Controls orientation

- Knowledge of Accounts Payable and Procurement operations

-SAP Banking/ERP

-Citibank Bank Systems preferred

-Internal/External customer focus

-Working knowledge of Microsoft Excel and Microsoft Word

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