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Payroll Coordinator

Posted Date:  Jan 6, 2023
Requisition Number:  116490

Job Location: Stuarts Draft, VA




This position reports to the Plant Controller and supports approximately 1530 hourly employees within the site.


At each facility, the processing of the hourly payroll is a key operational/accounting role.  Based on the continued growth at Stuarts Draft, we are adding a second Payroll Coordinator to continue to ensure that all accounting, pay, and operational controls are in place and provides the needed controls around this critical area of the plant operation. 


The Payroll Coordinator will work flexible hours within a week based on the deadlines or deliverables for this role or task assigned by the Accounting Manager or Controller. This flexibility may include weekends and holidays, particularly if a holiday falls on a Monday.


Primary responsibilities:


Serve as fully trained Payroll Coordinator who works collaboratively with existing Payroll Coordinator by overseeing the editing and verification process of the hourly workforce daily time punches into the Hershey automated payroll process

  • Process the bi-weekly payroll for the plant hourly employees as well as process biweekly payroll accruals
  • Reconcile each month the various general ledger accounts associated with the payroll processing
  • Ensure that all Sarbanes Oxley controls are in place and functioning adequately throughout the entire year
  • Process all payroll deductions and additional earnings on a timely basis
  • Assist with the tracking process for hourly attendance within the prescribed plant policy
  • Accounts payable and other duties as defined by the Plant Controller
  • Run various payroll reports and provide payroll data as requested by HR Direct
  • Serve as SME regarding ad hoc request related to payroll by attending meetings, pulling payroll data, providing input/perspective on payroll rules/policies and other on, behalf of Finance/Controller.
  • Assist with annual/periodic wage updates for Hourly EE’s by updating spreadsheets for IS and HR to ensure new wage structures are complete based on desired deadline
  • Conduct periodic Payroll training for managers and supervisors to reduce or minimize weekly payroll errors to ensure employees are paid timely and correctly.  


Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:


General knowledge of payroll and accounting principles (GAAP) preferred, but not required

  • Strong communication skills, written and verbal skills with the ability to effectively address all levels within the organization
  • Strong organizational and planning skills
  • Ability to maintain the highest levels of confidentiality
  • Demonstrated ability to manage multiple projects
  • Strong attention to detail and problem-solving skills
  • Demonstrated ability to work in a fast-paced environment 


Minimum Education and Experience Requirements:  


  • High school diploma or GED required
  • Associates degree or equivalent education and/or experience preferred, but not required
  • Strong attention to detail and organization skills required
  • Proficient with Microsoft Office applications including Word, and Excel required
  • 1-2 years automated time and attendance system experience and/or General Accounting experience preferred, but not required
  • Understanding of how employee attendance practices impact payroll (FMLA, STD, Vacation, etc.) preferred
  • SAP experience is preferred, but not required



Nearest Major Market: Charlottesville
Nearest Secondary Market: Virginia

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