Plant Administrative Assistant

Job Location: Stuart’s Draft, VA

Summary:

The Hershey Company Stuarts Draft plant is a Non-Union plant producing products such as Reese’s Pieces, Reese’s Cups, Reese’s Shapes, Almond Joy, Reese’s NutRageous, Oh Henry, Reese’s FastBreak, Whatchamacallit, Reese’s Thins, Reese’s Take-5, Baking Chips, etc. in a high-speed complex environment

This position provides administrative support for the Plant Manager and the Plant Leadership Team. This role supports all scheduling needs for the Plant Leadership Team, Hourly Employee Roundtable meetings, Employee Value Proposition (EVP) Community lead, is the point of contact & coordinator for plant visits, meetings, and tours, and will lead in plant communications through huddle posts or digital board/TV posts. This role also maintains numerous email distribution lists, coordination of meeting/conference room spaces, assists with expense reports, creates daily and weekly plant key performance reports, organizes travel & accommodations, coordinates employee and community donations, supports our employee candy store, and performs other organizational tasks as needed.

Major Duties/Responsibilities:

• Provides general administrative support to the Plant Manager and the Plant Leadership Team. Assists Plant Manager in summarizing weekly report for Sr. Director, Manufacturing. Develops agendas for meetings as needed. Assists all plant staff managers with general admin support.
• Coordinate hourly roundtable and quarterly salaried review meetings to include scheduling meetings/rooms, catering, and developing presentations.
• Leads maintaining the plant wide communication channels; huddle posts, digital displays, other methods. 
• Leads the Community Pillar for the site’s Employee Value Proposition (EVP) Pillar, along with leading the process of community donation and grant requests.  Coordinates monthly volunteer activities for the site.
• Assists with salaried employee onboarding. Schedules one-on-one meetings and tours with Plant Staff to get new hires oriented with processes and people.
• Coordinates internal and external activities/events for the Stuart’s Draft Plant. Assists with plant recognition events to include Employee Appreciation Celebration, Anniversary meetings, Celebration meals, etc.
• Plant contact and coordinator for all plant tours. This includes sharing Visitor’s Compliance forms and Stuart’s Draft Plant Tour Guidelines with guests, scheduling rooms, ordering and arranging delivery of meals, tour guides, gift bags, smocks/PPE, preparing/programming headsets, etc.
• Maintains numerous email distribution lists, shared drives and SharePoint/Teams sites for Plant and Plant Staff.

Minimum knowledge, skills and abilities required to successfully perform major

duties/responsibilities:

• Ability to prioritize activity and manage time effectively.
• Proactive approach to problem-solving with strong decision-making skills
• Ability to coordinate and plan events.
• Organized with ability to keep others on task
• Personal initiative
• Attention to detail
• Excellent communication skills, both written and oral
• Detailed understanding of the full Microsoft Office Suite
• Proficient in developing Excel spreadsheets, PowerPoint presentations

Minimum Education and Experience Requirements:

Education

• HS Diploma required
• Associate degree, higher education, or specialist administrative training preferred

Experience

• Minimum 2 years Administrative experience in a professional environment supporting a Leadership Team / Senior level Management required, or a minimum of an associates degree.
• Experience supporting a team of leaders; ability to prioritize in a fast paced, rapidly changing environment. 
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint required, SharePoint is a plus.
• Demonstrated ability to maintain strict confidentiality of all sensitive information including employee records, company operations, plant strategy, and operational performance data.   
• Experience working in/with Manufacturing / Supply Chain is a plus.
• Experience with SAP is a plus.

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